Medical certificates, ready in a click
Medical Certificates turn the clinic's fit-to-work notes, medical abstracts and other letters into clean, consistent documents — built from your own templates and filled in automatically with the patient's and clinic's details.
What it does
- Lets your clinic design its own certificate templates once, then reuse them for every patient.
- Fills in the details automatically — patient name, age, gender, civil status, the date, the doctor's name and licence, the clinic's information, and even the payment receipt.
- Adds a courtesy title (Mr, Ms or Mrs) worked out from the patient's gender and civil status, so letters read correctly.
- Turns simple underlines in a template into fill-in blanks the issuer completes at the moment of issue — everything else stays fixed.
- Pulls in the associated company's name, contact number and website when the certificate is for someone covered by an employer or HMO, with a picker when the patient belongs to more than one.
- Produces a branded A4 PDF, stamped with the clinic's letterhead, ready to print or hand over.
- Keeps a copy on the patient's record and notes who issued it and when.
- Prints a QR code beside the doctor's signature, so an employer or anyone else receiving the certificate can confirm your clinic really issued it.
What can go into a certificate now
A certificate can carry the clinical detail recorded at the visit, not just the patient's and clinic's particulars:
- The template can use recorded vital signs, intake complaints and observations, APE final diagnosis, remarks and recommendation, and consultation findings. Ready-made blocks are available for intake, consultation, selected notes, laboratory and imaging. Authors can arrange APE assessments with individual variables.
- An appointment-linked certificate uses that appointment's records, without substituting another visit when a group is missing. A standalone certificate can use the patient's latest intake, APE assessment and consultation observations or recommendations. Consultation diagnosis and treatment require an appointment-linked medical record; they do not fall back to a past medical record on a standalone certificate.
- Clinical groups provide recorded-date variables. The intake and consultation blocks show the recorded date when available; authors should include the corresponding dates when arranging individual fields. The latest groups may come from different dates, so issuers should check them against the certificate's purpose.
- The issuer selects each note, lab result and imaging report to include. Lab results must be validated and final or amended. Imaging reports must be signed, final or amended, with no unreviewed amendment pending. Appointment notes are available only when issuing from that appointment.
- Laboratory and imaging variables only appear once the clinic has switched on the corresponding module; a clinic without Imaging enabled will not see imaging variables to choose from.
- Laboratory and imaging selections also require the issuer's corresponding viewing permission. Selecting a patient or using a results block does not select results on the issuer's behalf.
- CareClinic attempts to fit the certificate onto one A4 page by reducing only the body text, down to 70 percent of its original scale. The letterhead, doctor's signature block and verification QR keep their designed size. If no size fits, CareClinic keeps the full-size output across multiple pages and warns the issuer. Review the PDF for readability before handing it over.
- An explicit Page Break bypasses automatic fitting and preserves a full-size multipage layout. In Code view, a line containing only four or more equals signs becomes a page break when saved. The amount of content still determines the final page count.
The saved certificate keeps the content rendered at issuance. Later changes to source notes or results do not update that content; the clinic should review and reissue a certificate that needs a correction. The verification QR confirms the issuance record without reproducing the clinical body.
Why it helps
For the clinic
Certificates look the same every time and carry the clinic's letterhead, so the practice presents a professional, consistent face. Templates are set up once by an administrator and reused by everyone.
For doctors and reception
Issuing a certificate is a matter of picking the patient and template, filling any blanks, and generating the PDF — no retyping the same wording for every patient.
For patients
They receive a clear, correctly-worded document on the spot, with their own details already in place.
Templates are managed by the clinic administrator, and the document is always generated by the system from the saved template — so wording cannot be tampered with on the way out. Building more than one template is part of the Reports module.